What Cloud Drives You Can Use on Your Mac?
You must be getting tired of using a USB flash drive or carrying around a Mac with the needed files. If you need to have some files accessible to you and your colleagues any time, anywhere, on any of the gadgets, you can start using cloud storage, for example, Dropbox or Google drive.
A cloud drive is a data storage where data is stored and processed in a virtual server.
Let’s review the above-mentioned cloud drives one by one.
What is Dropbox?
Dropbox can store your pictures, videos, documents, and other files. All the data you store in your Dropbox will automatically be displayed on all the gadgets and online Dropbox, it will be accessible everywhere.
You can share files with friends or colleagues via Dropbox. Even if your Mac is out of order, all the data will be stored in the cloud storage.
You can use it from everywhere and on anything (Мак, iPad, iPhone), as Dropbox syncs all the data.
Let’s take a look at how Dropbox operates. First, download the application and install it https://www.dropbox.com, then register. It should not take long.
After installation and registration, a Dropbox folder appears on you Mac.
At first, the application folder will contain a Get Started with Dropbox file—it is a user guide, you can explore it in more detail when you need it.
You can create new folders in the Dropbox folder for storing files there.
Your Dropbox Account
And now let’s take a look at how to use Dropbox directly via your account. In order to get on your Dropbox page, you have to use the username and password that you entered when getting registered.
The interface is not complicated, it is user-friendly and simple. On the left side you can see all the folders where you can store your data.
Working with files and folders
If you need to add a file to Dropbox, you can do it by clicking a button at the top of the screen to add files.
The app gives standard selection of all your folders and files.
You can choose one or several documents or images.
The next feature is adding folders.
The app immediately prompts to name the folder and add users to it, so you can have joint access to some documents that you have a team working on or monitor the implementation of the task you assigned to an assistant. To do this, just type in the name of the folder and enter the needed email addresses.
The next feature gives us the option of sharing an existing or newly created folder.
If you want to share an existing folder, the app will prompt you to choose it from the list.
Once you selected the folder, you specify the mail recipient, and now you can write him a message or a comment about what needs to be done or just briefly tell about the data that you shared.
We can also do all of the above simply by right-clicking on the folder. The way to do it depends on the user’s preferences.
You can share a file and send the link to it by using the button you’ll see after you select the file.
The rest is easy and simple.
As in other applications, here you will find settings that you can use to customize your account.
Here you can also see how much space is still available in your cloud storage. When you register, you automatically receive 2 GB of storage (with free registration), as time goes by, you will need more storage, but you can increase the memory, for example, by inviting friends, tying your account to FaceBook or Twitter.
This is a simple way to get very easy access to all the necessary files.
Using Google Drive
Next we will take a look at another popular cloud storage—Google Drive. Many people nowadays use e-mail and other services by Google, because they are incredibly handy. It’s easy to guess that Google Drive is available to these users. So, if you do not have Google mail, you can easily get one. Once you are logged into your e-mail account, in the upper right corner you can see a list where you can find the Google Drive option.
Once you select it, you get the following list:
Everything is as easy here as in Dropbox; we are offered to create a new folder, file, document, presentation (take note that this feature is not available in Dropbox). We will not tell you in detail how to add a new folder or document; using Google Drive is very easy and does not require a special description.
The difference is that in Google Drive you can create new documents and work with them directly on the cloud drive, which Dropbox does not allow.
One thing to note is that the storage space is much larger than in the previous application, Google Drive provides 5GB! The downside is that additional memory can only be bought, there is no free way to solve this issue.
Pros and Cons of Cloud Services
And in conclusion, I’d like to point out advantages and disadvantages of cloud storage:
- Access from any place or gadget;
- Excellent integration with other services that allows you to edit documents online;
- Minimizing the cost of purchasing software;
- Automatic updates;
- Protection against data loss;
- Accessibility and teamwork on a project.
The biggest disadvantage is the Internet, or rather lack of it, which will prevent you from using those cloud services. And obvious security risks of data access.